Grant Administration Support
Winning the grant is only the beginning. We help you navigate what comes after: procurement, reimbursements, compliance, and project closeout.
This is a separate engagement from our grant application writing services. Grant administration support is available to any organization that has received a federal or state security grant award, whether we wrote the original application or not.
THE CHALLENGE
After The Award Letter, The Real Work Begins
Most organizations are not prepared for the level of documentation, compliance, and process management that federal and state grants require after the award. The performance period is typically three years, and during that time your organization is responsible for:
Procuring vendors through compliant procurement procedures
Submitting reimbursement claims with proper documentation
Staying within budget categories approved in your award
Coordinating with your state administrative agency
Completing Environmental and Historic Preservation (EHP) reviews
Meeting quarterly reporting requirements from your SAA
Closing out the project and finalizing all reporting
Mistakes during this phase can delay reimbursements, trigger compliance issues, or in some cases result in funds being returned. We help you avoid all of that.
WHAT WE HANDLE
We're Not Generalists. This Is All We Do.
Vendor Procurement
We help you draft RFPs, evaluate vendor proposals, document the selection process, and ensure everything meets federal procurement requirements.
Compliance and Documentation
We help you maintain the records and documentation needed throughout the performance period and in the event of an audit.
EHP Coordination
We help you navigate the EHP screening process, prepare the required forms, and coordinate timing.
Reimbursement and Voucher Submissions
We prepare and submit your claims for payment, financial completion reports, and detailed itemization forms.
State Agency Coordination
We handle communications with your SAA, respond to requests for additional documentation, and manage timeline extensions.
Project Closeout
We help you finalize all reporting, submit remaining reimbursement claims, and ensure your files are in order.
THE CHALLENGE
Grant Administration Support Is Right For You If:
- You've received a federal or state security grant award and aren't sure what happens next
- Your staff doesn't have the bandwidth to manage procurement, documentation, and reimbursement submissions
- You want to make sure you're fully compliant and prepared in case of an audit
- You received a grant award from another consultant and need help with the post-award phase
- You've had a reimbursement claim returned or delayed and need help getting it resolved
COMMON QUESTIONS
Grant Administration FAQ
Do I need to use SGA for grant administration if you wrote my application?
No. Grant administration is a completely separate engagement. Some clients handle it themselves, some use us, and some use another provider.
Can you help if a different consultant wrote my grant application?
Yes. We regularly work with organizations that received their award through another consultant or applied on their own.
How long does grant administration take?
The federal NSGP performance period is typically three years. Our involvement scales to what you need.
What if my reimbursement claim was returned?
This is more common than you’d think, and it’s usually fixable. We review the return reason, correct the documentation, and resubmit.